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05.08.2019
 

Visa Information System

The Visa Information System ('VIS') is a system for the exchange of visa data between Member States created by Council Decision  2004/512/EC of 8 June 2004 as completed by Regulation (EC) 767/2008 of 9 July 2008 ('VIS Regulation') and Council Decision 2008/633/JHA. The system has been operational since October 2011.
 
As stated in Article 2 of the VIS Regulation, the purpose of the VIS is to facilitate the visa application procedure, prevent visa shopping and fraud, facilitate border checks as well as identity checks within the territory of the Member States and to contribute to the prevention of threats to the internal security of the Member States. To this end, the VIS provides a central repository of data on all short-stay Schengen visas.
 
Everyone has the right to know what data about them has been entered in the VIS. They also have the right to demand correction or deletion of incorrect data.
 
If you would like to find out what data about you have been entered in the VIS, please send an application to the Ministry of the Interior, to the Ministry of Foreign Affairs or the Estonian Data Protection Inspectorate. Please also contact these authorities if you would like to have any incorrect data entered about you to be corrected or deleted.
 
You have the right to file a complaint with the Data Protection Inspectorate or an administrative court if your application is not satisfied. The procedure in Data Protection Inspectorate is free of charge.
 
The applicant must send a signed application that contains the applicant's name, date of birth and citizenship. A copy of an identification document must be enclosed.
 
The following must be noted on the application:
 
the authority that entered the data concerning the person;
everything that concerns said data (type of data, information on where and how the owner learned about their data in VIS, etc.);
the data that the person would like to have deleted to corrected (if this is the purpose of the application).
See also sample applications for:
 
 
 
 
 

The Customs Information System (CIS) is a computer system centralizing customs information aiming at preventing, investigating and prosecuting breaches of Community customs or agricultural legislation.

 
The CIS is regulated under a double legal basis:
 
  • Council Regulation (EC) No 515/97 of 13 March 1997 on mutual assistance between the administrative authorities of the Member States and cooperation between the latter and the Commission to ensure the correct application of the law on customs and agricultural matters "Regulation 515/97", as amended by Regulation (EC) No 766/2008 of 9 July 2008, and
  • Council Decision 2009/917/JHA of 30 November 2009 on the use of information technology for customs purposes "Decision 2009/917/JHA".
FIDE (Fichier d'Identification des Dossiers d'Enquêtes Douanières – Customs files identification database) is an EU-wide index used in the context of the CIS. It is composed of investigation records, generated by Member States' customs and other investigation authorities for administrative purposes and for purposes of criminal investigations and prosecutions in the customs area.
 
FIDE consists of two databases due to the two legal bases applicable to it, which are as follows:
 
Regulation 515/97 as regards the area where the EU has exclusive competence (Article 3 of the Treaty on the Functioning of the European Union)
Decision 2009/917/JHA as regards the area where the EU shares competence with Member States (Article 4 of the Treaty on the Functioning of the European Union).
Everyone has the right to know what data about them has been entered in the CIS. They also have the right to demand correction or deletion of incorrect data.
 
If you would like to find out what data about you have been entered in the CIS, please send an application to the Tax and Customs Board or the Estonian Data Protection Inspectorate. Please also contact these authorities if you would like to have any incorrect data entered about you to be corrected or deleted.
 
You have the right to file a complaint with the Data Protection Inspectorate or an administrative court if your application is not satisfied. The procedure in Data Protection Inspectorate is free of charge.
 
The applicant must send a signed application that contains the applicant's name, date of birth and citizenship. A copy of an identification document must be enclosed.
 
The following must be noted on the application:
 
1. the authority that entered the data concerning the person;
2. everything that concerns said data (type of data, information on where and how the owner learned about their data in CIS, etc.);
3. the data that the person would like to have deleted to corrected (if this is the purpose of the application).
 
See also sample applications for
 
 
CIS Supervision Coordination Group has composed a document (in English) that describes how person can access his/her personal data in CIS.Customs Information System
 
 

Schengen

What is the Schengen Information System (SIS)?

The Schengen Information System (SIS) was created to protect the security of the member states and prevent criminal activity. The purpose of the SIS is to guarantee public order, security and free movement of people in the Schengen Area. It makes it possible for the police and customs officers in the Schengen countries to quickly exchange information.
A Schengen visa is refused if the applicant is entered in the SIS list of alerts. A visa is also refused if the person is entered in the list by another country even if the person is not applying for the visa to enter the territory of that particular country. People from countries whose citizens do not need a visa to enter the Schengen Area, but who are entered in the SIS list of alerts may also be refused entry to the Schengen Area.

The following are entered in the SIS:
1. lost, stolen or misappropriated items and missing or wanted persons;
2. foreign nationals for whom entry is prohibited;
3. persons who are missing or need temporary protection (primarily minors and persons with restricted active legal capacity);
4. witnesses and other persons who are obliged to appear at court in criminal proceedings;
5. persons under covert surveillance or persons having to be subject to special checks in relation to the fight against crime or prevention of unrest.
The longest possible term for storing the entered data is 10 years.

The following data may not be entered in the SIS:
1. race;
2. political views;
3. data describing religious or other convictions;
4. medical data;
5. data about a person's sex life.

How is supervision exercised?

The Estonian authority that is responsible for the national part of the Schengen Information System and through which data is entered in the Schengen Information System is the Estonian Police and Border Guard Board.

Also, every member state appoints a data protection authority, which checks that the rights of persons are not breached when SIS data are entered and used. This supervision authority in Estonia is the Data Protection Inspectorate.  The supervision authorities cooperate with each other.

Contact with Estonian Data Protection Inspectorate info@aki.ee

All contacts 

Police and Border Guard Board 
European Data Protection Supervisior EDPS
Ministry of the Interior
Ministry of Foreign Affairs

  • What can people demand regarding their data?

  • Everyone, irrespective of their citizenship, has the right to know what data about them has been entered in the Schengen Information System. They also have the right to demand correction or deletion of incorrect data.

    In order to do this, they have to contact the data protection authority in their selected country of destination. Access to data is allowed according to the laws of the selected country.
    The data concerning a person are issued to them if it is not prohibited by law. Refusal to issue data must be justified in writing.
    Any person who wants to know how to learn about data, correct or delete them may contact the relevant institution of any Schengen country
  • How can people access their data in Estonia?

  • If you would like to find out what data about you have been entered in the SIS, please send an application to the Police and Border Guard Board or the Data Protection Inspectorate.
    Please also contact these authorities if you would like to have any incorrect data entered about you to be corrected or deleted.
    You have the right to file a complaint with the Data Protection Inspectorate or an administrative court if your application is not satisfied. The procedure in Data Protection Inspectorate is free of charge.
 

What must be written in the application?

The applicant must send a signed application that contains the applicant's name, date of birth and citizenship. A copy of an identification document must be enclosed.

  • On the application must be noted the authority that entered the data concerning the person
  • On the application must be noted everything that concerns said data ((type of data, information on where and how the owner learned about their data in SIS, etc.)
  • On the application must be noted the data that the person would like to have deleted to corrected (if this is the purpose of the application).
  • See also Sample application (14.51 KB, DOCX)
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